Minutes – Board Meeting

January 26, 2009
MONDAY
BOARD MEETING
8TH FLOOR COMMISSION CHAMBER

CALL TO ORDER by President Ellis at 5:30 PM
ROLL CALL BY 2nd Vice President Tom Welch
Present Genia Ellis, Reid Morgan, Tom Welch, Richard Mancuso, Ron Centamore, Betty Shelley, Juanita Gray, and Gabriel Ocasio Davila œ excused are Ray Dettman and Betty Hays
REVIEW AND ACCEPTANCE: MEETING MINUTES of December 22, 2008*
TREASURERS REPORT unchanged from the January 13, 2009 report provided at the General Meeting.

NEW BUSINESS:

1. Questions for Candidates Forum were provided to the moderator and have been selected for the event. Follow up questions will be added to the list at the upcoming February Forum, prior to the General Election.
2. Role of Board members @ Candidate Forums
All Board members were advised to wear their Council Shirt and provided the following services:

Moderator Christopher Pollock
Time Keeper Richard Mancuso
Council Intro Genia Ellis
Event Chair Betty Shelley
Greeters Gabriel Ocasio Davila/Betty Shelley
Council Table Dennis Ulmer/Betty Hays
Seating- Candidates Ray Dettman/David Marshall
Food/Drink Tom Welch/Juanita Gray
Candidates to Dias Reid Morgan/Ron Centamore

Hang Banner; provide council brochures, pins and applications

We will provide cookies and water to the public

3. Centennial Committee Committee Report to be posted to the web for work in progress.
4. Agenda for February/March General Meeting will be light because the meetings occur on election days. We will ask our General Membership at the February meeting if they would like to move the March meeting. We will give the Community Appearance Committee 5 minutes on the February agenda.

OLD BUSINESS:

1. Ad Hoc Code Reform Committee Report €œ no updated information since the General Meeting
2. Nominating Committee Report was provided at the General Meeting in January and one additional name is now added, Doug Sterner, to run for the position of President. Members are reminded that we welcome nominations from the floor for any interested party.
3. Upcoming Elections œ we remind our board members to vote and encourage their associations to remind their members.

FOR THE GOOD OF THE COMMUNITY

There are 3 upcoming CVC projects (attachment a) and they are as follows:
February 21, 2009 Poinsettia Heights
February 28, 2009 Shady Banks
March 7, 2009 Waterway Clean-up

ADJOURNED 6:15 PM

December 22, 2008
Board Meeting Minutes
8TH FLOOR Commission Chamber

CALL TO ORDER by President Genia Ellis at 5:30 PM.

ROLL CALL BY President –   Board members present were Betty Hayes, Ray Dettman, Tom Welch, Richard Mancuso, David Marshall, and Genia Ellis  with Betty Shelley and Ron Centamore as excused,  Reid Morgan, Cathy Curry and Gabriel Ocasio-Davila were absent without notice.  Guest was Dennis Ulmer.

MEETING MINUTES of November 24, 2008 remain outstanding by Secretary Reid Morgan with a written request that they be provided as soon as possible.

Treasurers Report- Ron Centamore €œThere was no report provided as Treasurer Ron Centamore was not in attendance and did not provide a copy for review and approval by the Board.

ANNOUNCEMENTS/GUEST INTRODUCTIONS

NEW BUSINESS: 1. Resolution discussion regarding the Sand By-Pass proposal by the County was discussed at length and it was unanimously agreed that the Council would send a letter in support of the South Beach Alliance in asking that the City provide a resolution to request that the County more thoroughly research a remedy.  2. Questions for Candidates were due by December 1st, 2008 to Betty Shelley or Genia Ellis and very few additional ones have been submitted.  A meeting with the moderator will be set up to put the plan program in place.  3. All Council Board Members are required to attend and assist in the hosting of the Candidate Forum on January 29, 2009 and February 26, 2009.  Board members will place candidates in the reserved section by District and will collect questions from the audience, if necessary as well as be ambassadors. 4. The Council Centennial Committee met for the first time on November 5, 2008 and will be meeting again on January 7, 2009.  The City did not offer a set to the Council on the City wide committee however we will continue to make the request and seek inclusion.

OLD BUSINESS:
1. Richard Mancuso reported on the lack of movement on the public outreach meeting schedule being planned by the Planning Department.  We will continue to try to urge these meetings forward and to host them at a time when the maximum numbers of residents are available to participate.
2. The Fast Track items were presented on November 18th, 2008 Commission Meeting as an Agenda Item were passed. However we have not seen any legislative or SOP changes as yet to incorporate those items.
3. Nominating Committee œ Reid Morgan committed to schedule the initial committee meeting following the Council Christmas Party however it was not done nor has there been any forward movement to date.  Committee Member Drew Pickens has contacted Morgan to get this scheduled and completed prior to the January General Meeting at which time, the committee is to provide a report and offer a list of candidates.  It was agreed that perhaps another member of the Committee should take the lead in scheduling and seeking candidates.
4. The 2007 Council NCIP Grant request which was modified from a street closure to a series of speed humps will be back in front of the Commission at the January 6, 2009 evening meeting as a public hearing.  Council Board members are urged to attend and to speak in support of this proposed change. The support of our members is appreciated.
For the Good of the Committee:
1. The Charter Review Board initially scheduled to meet on several occasions and cancelled received a number of recommendations from the public about items to consider, as well as some from the Commission.  It was suggested that an inquiry be submitted to ascertain when this committee will meet and hold public discussion of those items submitted.
2. There will be a CVC Project on January 10, 2009, South Side School in support of the opening of the Boundless Playground.  Volunteers are asked to arrive no later than 9 and be prepared to remain until approximately 2:00 PM to assist in the festivities.  The Council will have a table in conjunction with the CVC to encourage support and provide information.  Additional projects are scheduled in late January and two in February and will be announced shortly. Council Members are encouraged to attend as many of the Candidate Forums as possible to become familiar with all of the candidates and their positions on important issues to the city and the Council.

Motion to adjourn at 6:25pm.

November 24, 2008
Board Meeting Minutes
8TH FLOOR Commission Chamber

CALL TO ORDER by President Genia Ellis at 5:30 PM.

ROLL CALL BY President,  Board members present were Reid Morgan, Betty Shelly, Betty Hayes, Ray Dettman and Tom Welch with Ron Centamore and Richard Mancuso excused, but Dave Marshall, Cathy Curry and Gabriel Ocasio-Davila were absent without reason.

MEETING MINUTES of October 27, 2008 were motioned to approve by Tom Welch and seconded by Betty Hays.

Treasurers Report- Ron Centamore –There was no report as it has not changed since being submitted at the November General meeting.

ANNOUNCEMENTS/GUEST INTRODUCTIONS

NEW BUSINESS:
1. Questions for Candidates are due by December 1st, 2008 to Betty Shelley or Genia Ellis.
2. The Annual Christmas/Winter Party will be held on December 9th, 2008 at 6pm in City hall 8th floor. The Council will furnish the meat and set ups and drinks. Everyone is invited, but each should bring a covered dish or bread or dessert.
3. Centennial Committee for the City has been formed and we need to discuss the Council involvement over the next several months.

OLD BUSINESS:
1. Richards report is attached for the status of the Ad Hoc Code reform Status.
2. The Fast Track items were presented on November 18th, 2008 Commission Meeting as an Agenda Item we passed. The attached item D is the approved items.
3. The 2007 Council NCIP Grant request is in and the street closure request By Trinity Lutheran Church at SW 1st Ave at FEC RR tracks at the Commission meeting of November 4th Commission meeting and the request is now for placement of speed tables. The support of members is appreciated.
4. Minutes for the Education Advisory Board and the Parks Goals meeting minutes were attached and have been posted on the Council Web Page.

For the Good of the Committee:
1. Several neighborhoods had forwarded a request to the Council to ask candidates to please wait to install yard election signs until after the holiday season.  This request will be transmitted to the candidates as a suggestion.
2. There are several upcoming CVC Projects and flyers provided as they are announced.
3. Council Members are encouraged to attend as many of the Candidate Forums as possible to become familiar with all of the candidates and their positions on important issues to the city and the Council.

Motion to adjourn at 6:10pm.

October 27, 2008
Board Meeting Minutes
8TH FLOOR Commission Chamber

CALL TO ORDER by President Genia Ellis at 5:30 PM.

ROLL CALL BY President, all Board members present, with Tom Welch who was excused along with Ray Dettman. David Marshall was listed as absent. Everyone welcomed the new District Three representative, Cathy Currie.

MEETING MINUTES of September 22, 2008 were motioned to approve and seconded by Betty Hays and Betty Shelley.

TREASURERS REPORT- Ron Centamore indicated that the report is the same as that approved and accepted at the October 14, 2008 General Meeting.

NEW BUSINESS:

1. The date of the November General Meeting was changed to November 10th due to the Holiday.
2. The Agenda for the November 10th meeting will consist of the following items:

On the agenda for the November 10th, 2008 agenda will be a presentation of a plaque to Commissioner Carlton Moore for his more than 20 years of service.

The Police Department will present on the new Street Crime Unit and the presentation will be by Capt. Luis Alvarez on behalf of Chief Adderley who will be out of town.

Questions for the upcoming Candidate Forums are due December 1st, 2008. Each association is encouraged to provide input to this very important process.

3. The Annual Christmas/Winter Party will held on December 9th, 2008 from 6 to 8 PM on the 8th floor of City Hall. Betty Shelley will be the contact point along with Tom Welch. The Council will furnish the ham and turkey, paper goods and drinks. Council members are invited to participate, but each should bring a covered dish or bread or dessert.
4. Decorum of the Board was discussed and it was agreed we will refrain from being confrontational with any of our guest speakers and only speak out when called upon by the chair. It is of great important that we remain respectful even when disagreeing with a presentation.
5. It was requested that all Board member fill out the MPO questionnaire tonight before leave.
6. Agendas through March 09 were discussed. The actual elections will be held in March, so we only need a January and February agendas. Genia will appoint a nominating Committee and we will be accepting nomination up to the February General Meeting.
7. Notices to Council Membership renewal needs to go out soon. The first notice has always been done during the November/ December time frame. These notices need to go to new members as well.

OLD BUSINESS:

1. Meeting Minutes are all up to date and posted both on the web and in the records files at City hall.

2. Richard explained the current situation from the City Planning Dept. They will seek public input on October 28th, 2009. The Fast Track items will be presented on November 18th, 2008 Commission Meeting as an Agenda Item.

3. Committee Meetings and reports need to be submitted to Richard as often as possible. The Goals Committees are incomplete. It was discussed that since no one has responded to Reid’s Committee that he should prepare recommendations to the BOD based on the Goals.

4. Candidates Forum is all set and scheduled with City Hall. Betty Shelly as committee chair said Christopher Pollock has agreed to moderate the meetings, again. Betty needs volunteers to set up the events and seat people and help with crowd control. Water and cookies will be served.

5. The 2007 Council NCIP Grant request is in and needs support for the street closure request By Trinity Lutheran Church at SW 1st Ave at FEC RR tracks at the Commission meeting of November 4th.

For the Good of the Committee:

No Announcements.

Motion to adjourn at 6:30pm.

September 22, 2008
Board Meeting Minutes
8th Floor Conference Room

Call to Order by President Genia Ellis at 5:30 PM

Roll Call by President, all Board members present except David Marshall, Betty Hays and Dennis Ulmer who were excused.

Meeting Minutes:  Review and Approval of corrected Board Meeting Minutes of August 25, 2008.

New Business:
1. The agenda for the general meeting scheduled for October 14, 2008 is brought forward from cancelled meeting of September 9th, 2008.  It will include a thank you for the council committee for the Police and Fire Appreciation Event, the giving of a plaque to former Chief Bruce Roberts for his 25 years of service, presentation by Jonda Joseph, City Clerk and John Herbst, City Auditor about an upcoming ballot amendment, presentation by Pamela Adams about Transit and a discussion of the District III Representative election.  Removed from the agenda and rescheduled to the November General meeting is an Update by Police Chief Adderley who had a conflict for the October meeting.
2. Polo shirt distribution to board members was accomplished with the remainder stored for later use. 3. Discussion regarding the annual Christmas Party varied but in the end, it was decided to have a covered dish supper on our regular meeting night on the 8th floor at City Hall to accommodate the majority of our membership.

Old Business:
1. Meeting Minute schedule was discussed again €œ all minutes from meetings, both board and general are to be submitted within 7 days of that meeting for posting to our web page and distribution.  The Board minutes that were not approved from March 2008 to August 2008 were reviewed collectively, amended as reflected in the August minutes and approved as a group.  They are now current and Secretary Morgan has been instructed to place the hard copies in our archives.
2. Report on Ad Hoc Code Reform was provided by Richard Mancuso.  Of particular note is that the purchase order to Winter and Company still is not released.  It was suggested that each representative contact their respective Commissioner to urge this process along.  Also of note was the status of “low hanging fruit that is winding its way through the process and expected to be implemented in the upcoming fiscal year.
3. Committee Reports Education Advisory Board Representative Betty Shelley gave an oral report of their most recent meeting and will submit a written report to be posted and distributed. Richard Mancuso, Committee Chair, will be making contact with each of the committees to ascertain when they will be meeting and reporting back to the membership. Parks Committee is scheduled in the upcoming week and we expect a report at the next meeting.
4. Dates of our anticipated Candidates Forum have been confirmed with the city for the use of their facility and the moderator confirmed.  Christopher Pollock has once again agreed to moderate both events.  Questions will be requested from all members and member associations to be compiled and included in the format for the event.  It was noted that the first forum will have a large number of candidates from all districts and mayor and will be less effective in getting questions answered.  The second forum will be of the candidates in the general election and will provide a better opportunity to be specific with their views.
5. The NCIP Grant application for additional lighting on the Riverwalk is nearly complete and will be submitted by the due date of September 26, 2008.  It follows the previous applications made by the Council for items of public use or public safety.

For the Good of the Community
1. It was announced that the Chamber of Commerce is continuing with its Candidate Forums, having first done District IV and advertising that the Mayors would be presenting on September 25th.  District I candidates will be presented at the Chamber on October 14th, District III Candidates on November 14, 2008  and District II candidates on  January 16, 2009.  Members are encouraged to utilize every opportunity to get as much information as possible to make an informed decision and vote.
2. October 2, 2008, Politics in the Park, 5:30 to 8:30 PM, Huizenga Plaza, Andrews and Las Olas sponsored by the Chamber of Commerce.

Meeting adjourned at 7:00 pm

Submitted on behalf of Reid Morgan, Recording Secretary

August 25, 2008 Board Meeting Minutes 8th Floor Conference Room

Call to Order by President Genia Ellis at 5:30 PM

Roll Call by President, all Board members present except Tom Welch who was excused.

Meeting Minutes:  Review and Approval of Board Meeting Minutes from March 2008  – June 2008 were accepted with the following correction added to the March Minutes:  “Ray Dettman expressed concern about not being able to make a motion at the March Meeting.   Motions are required to be noticed in advance of presentation.

New Business: 1. Agenda for September 9th, 2008 will include a thank you for the committee for the Police and Fire Appreciation Event, an Update by Chief Adderley, Election of a new District 3 Representative and a plaque to Former Chief Bruce Roberts. 2. Committee Duties and Postings –  Richard Mancuso   The Goals Committees need to get organized for a good kick off in September.  Please report to Richard the time and agenda on the committees.  There are several that have not met and need to get on board to report. 3. October General Meeting will have Jonda Joseph, City Clerk and John Herbst, City Auditor making a presentation on ballot amendments.

Old Business: 1. Richard explained the current situation from the City Planning Dept. on outstanding items.  They hope to have public input in October.  The Fast Track items will be presented on the September 3rd or later.  The AIA Chapter of Broward County wants to include cities county-wide. 2. Candidates Forum is all set and scheduled with City Hall, Betty Shelley as committee chair has confirmed that Christopher Pollock has agreed to moderate the event.

For the Good of the Community 1. Genia Ellis reported that Riverwalk Trust had sold all banner locations for this year.  We will be added to the list for next year. 2. It was discussed to have a presentation by the Treasurer for quarterly reports on the budget status versus proposed.                                                                                                                           3. Council authorized NCIP Grant Committee to apply for a matching grant utilizing points assigned to install new poles on the Riverwlk due to an increase in density, pedestrian traffic and incidents of crime.

Meeting adjourned at 6:35pm

June 23, 2008
Board Meeting Minutes
8TH FLOOR Commission Chamber

CALL TO ORDER by President Genia Ellis at 5:30 PM.

ROLL CALL BY President, all Board members present, with David Marshall arriving 6:06 and Betty Shelley arriving at 6:20pm. Gabriel Ocasio absent.

MEETING MINUTES of June 10th, 2008 were reviewed and Dr. Hayes made a motion to accept as submitted. Motion carried with no objections.
Treasurers Report- Ron Centamore €œThe report has not changed since June 10th general meeting.

ANNOUNCEMENTS/GUEST INTRODUCTIONS

NEW BUSINESS:
1. Agenda for July 08, 2008 General Meeting was discussed and there were several items reviewed. The most important will be the June 30th Crime Night Out final Planning and the Goals Committees progress report by each Chair.
2. Committee Duties and Postings Richard Mancuso. The Goals Committees need to get organized for a good kick off in September. Please report to Richard the times and agenda on the committees. There are several that have not met and need to get on board to report. Richard was requested to draft a letter to the Commissioners reflecting the Councils disappointment for not selecting a consultant for the Code reform efforts.
3. Crime Night Planning- Police and Fire Department Appreciation Night at Holiday Park on June 39th will begin at 5pm, but all tables and Neighborhoods need to start at least by 3pm. All Board members are expected to attend or send a representative or alternate. Betty Shelley, co-chair said that is has been decided that no money will be allowed from candidates running for office. Tim Smith is getting donations and has a major donor for all the food and water. Commissioner has agreed to participate as a co-host. ( see attachment B for the event flyer.
4. July Board Meeting schedule: There will be no meeting in July. The next meeting will be August 25th.
5. There will be no General meeting in August 2008.

OLD BUSINESS:

1. Richard explained further that the July 15th Budget Workshop will review the funds needed to pay for the Code reform Contract that is expected to require in excess of $100,000.
2. The refreshment list was discussed and needs more participation from new members.
3. Candidates Forum is all set and schedules with City Hall. Betty Shelly as committee chair said Christopher Pollock as agreed to moderate the meetings, again.
4. Committee reports by Richard and there are several meeting coming up for the committee: Parks Committee will meet June 26th at City hall at 6pm Chaired by Doug Sterner. Agenda is attachment C.
5. Genia presented a fax notice sent by Edna Elijah of Lauderdale Manor’s requesting the change of the associations representative. This representative is a Board member – District III representative elected by the membership. He would not be allowed to continue to serve in this role without being either the representative or alternate from that Association. She went on to explain that Membership Chair, Betty Hays had requested that the proper forms with the change be provided. Because there are by-law guidelines, the position has been advertised and a replacement will be voted on at the September meeting. Mr. Ulmer will continue to serve until the election is held. The term of this office currently concludes in March 2009. Objections by a number of board members were noted when an association who has previously agreed to support a member for a board position, terminates that agreement without discussion with the board leaving an important position unfilled.
For the Good of the Committee:
1. Genia brought up the item requested by Riverwalk Trust to come to the General Meeting for presenting the banner Program along the Riverwalks full length. Brochures are attached for everyone review. It was agreed to make it agenda item in July.
2. Condolences were expressed by all Board members to Genia for the recent loss of her mother.
Motion to adjourn at 6:35pm.

June 10, 2008 Tuesday Delayed May Board Meeting 8TH FLOOR 5:30 pm

CALL TO ORDER by President Genia Ellis at 5:30 PM
ROLL CALL BY 1st Vice President Betty Hays with the following members present, Genia Ellis, Betty Shelley, Betty Hays, Richard Mancuso, Dennis Ulmer & Ray Dettman. Absence Ron Centamore, Tom Welch, Reid Morgan, Gabriel Ocasio & David Marshall
REVIEW AND ACCEPTANCE: Meeting Minutes dated April 28, 2008* were tabled for further discussion and correction at the request of Ray Dettman.  Secretary Morgan is to provide copies of minutes from the April and May General & Board Meetings to address the changes desired by Mr. Dettman.
TREASURERS REPORT not provided at this time.

NEW BUSINESS:

1. General Meeting June 10, 2008 œ Presentation will be made by new Chief Frank Adderley who will answer the questions provided by the Council 8 weeks ago.
2. Committee Duties and Postings Richard Mancuso €œ the EAB report was posted on line  as was the Parks report.
3. Crime Night Out Planning was discussed and moved to be presented to the membership for discussion and consensus as to moving forward.

OLD BUSINESS
1. Ad Hoc Code Reform Report indicated that the item was to again be presented at Commission on June 17, 2008 to attempt to select consultant.  The commission was unable to find 3 votes to support the staff recommendations after a long and lengthy process of review.
2. Refreshment List and Status is to be provided by Tom Welch at the next meeting.
3. Candidates Forum Committee €œ Betty Shelley asked each member to suggest a possible moderator for the upcoming events.
4. Committee Reports and Update 5. Need for current and complete member/alternate list for 2007 and 2008

FOR THE GOOD OF THE COMMUNITY €œ continued concerns were raised regarding public safety and the continued  loss of officers and visible patrol in the neighborhoods.
ADJOURN  6:45 PM
*Indicates voting items General Meeting œ Tuesday– July 08, 2008 7-9 PM – 8th Floor

Board Meeting June 23, 2008 œ 8th Floor NOTE:  Two of more Commissioners and/or city board members may be present at this meeting